Reporting to the PR Coordinator, the purpose of this role is to help to ensure that the PR team’s goals and objectives are met, through the effective support of the PR team. 

MAIN RESPONSIBILITIES

The Role:

Sample Management

• Responsible for fulfilling daily image and sample requests overseeing courier bookings and logistics
• Ensuring the PR office is presentable at all times and that the sample cupboard is tidy and easy to navigate
• Maintain an accurate system of tracking samples
• Managing stock levels to ensure there is a fully stocked sample cupboard at all times
• Magazine subscription management

Office Management

• Stock Management of all office supplies/cleaning supplies
• Liaison with post office and Pitney Bowes
• Booking couriers

Reporting

• Manage the collation of all forms of press reports for the PR department to be shared with the wider business
• Flag up and record missed coverage opportunities in all press to discuss in the weekly PR meeting
• Collate relevant trends and competitor activity to circulate to the business

Events

• Assist the team at all events
• Collate all goody bags and assist with gift ordering process for events
• Manage RSVP lists for all events

General PR

• Update and maintain press databases
• Ensure press call-rounds are completed on a weekly basis to proactively secure coverage and ascertain what features are coming, and feedback to the team in the weekly PR meeting
• Respond to all emails and phone calls from Press in regards to prices or call-ins
• Support with writing press releases and alerts
• Build on blogger and press relationships

Work Experience Placements

• Manage and organise all PR Work experience placements

REQUIRED COMPETENCIES

Required Experience/Skills:

• Minimum 1 year PR experience, ideally within the Cosmetics Industry
• Excellent communication skills, with an articulate manner – written, over the phone and in person
• Experience working in an office environment
• Great relationship-building skills and the ability to network at all levels
• Unflappable and enjoys working in a fast paced commercial environment
• Ability to work autonomously and at a hands on level
• Shows initiative and foresight
• Displays drive, ambition and not afraid of hard work
• Energetic and enthusiastic with a team spirit
• Ambitious and committed
• Confidence using  Microsoft Office
• Strong writing skills and a creative flair when creating reports and presentation, editing, proof-reading and compiling documents with a meticulous eye for detail
• Passionate about stories and current affairs, with a finger on the pulse of social and news trends 

Please note this role is based in the PR office within the Covent Garden boutique, with one day a week spent at head office in Chelmsford. 
 
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