The role of the Project Coordinator is to support the Creative Suite within HELLO!’s Commercial Department by managing the delivery of live campaigns and support the wider sales team with pre-partnership management. This is a hands-on role, balancing multiple campaigns across HELLO!’s platforms.    

• Support the Creative Content Director and Senior Project Coordinator with the project management of print and digital creative campaigns, including advertorials, shoots, branded content, competitions, affiliate articles and social posts. 
• Act as the lead point of contact for clients with booked campaigns.
• Create Insertion Orders for all Partnership advertising campaigns.
• Project manage competitions, giveaways and promotions.
• Project manage affiliate projects, including optimisation and PCAs.
• Relay clear directions to the social team on commercial social posts.
• Work closely with the data team on PCA’s for clients with recommendations for future bookings.
• Create production budget estimates and approximate timelines for sales team in the pitch stage of partnerships.
• Work with the Creative Content Lead and Senior Project Coordinator in managing production costs for campaigns, in order to keep within budgets and ensure campaign is profitable.
• Assist with the organisation of the photoshoot process for campaigns (booking models, photographers, studio, catering, etc), including liaising with agencies on costs and managing the invoice process.
• Have strong relationships with internal stakeholders (subeditors, creative directors, writers, ad ops) ensuring they are fully briefed on campaigns.
• Create and maintain relationships with external stakeholders (client, agency, studios, models, stylists, photographers, videographers, couriers, suppliers)
• Create timelines when a campaign has booked, adhering to this as strictly as possible, but also allowing for a shift in prioritisation as new bookings come in (and managing the client when there is a change of plan).
• Providing clients with the correct briefing form(s) for their campaign, ensuring it is fully filled in before sharing with the creative team to brief them and begin production.
• Send clients weekly updates on delivery of their campaign when necessary.

Skills

• Knowledge and understanding of the digital and print media landscape.
• Must be professional, diligent, and proactive.
• Excellent communication and organisational skills.
• Ability to demonstrate project management of previous campaigns (preferable).
• Commercial and competitor awareness.
• Demonstrate the ability to learn quickly and have a willingness to want to learn new things.

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