Job Title: Maternity Cover - EA/ PA to Founder Reports To: Founder Location: London, Kings Road, Chelsea

Overview

CGC is a global brand building communications agency, spanning brand communications, digital performance, influencer marketing and talent representation. CGC represents the leading power brands within the beauty industry. CGC has offices in London, New York, also with a partnership in the Middle East with BFore communications.

CGC is looking for an exceptional EA/PA to join on a 12-month maternity cover contract, supporting the Founder, across both her professional and personal life.

This is a varied, high-trust role spanning executive support, personal and family management, international travel, office management and business administration. The successful candidate will be highly organised, discreet and proactive, with the judgement to anticipate needs, manage competing priorities and ensure that both the business and family logistics run smoothly.

Responsibilities:

• Manage Founders complex business and personal diary, inbox, meetings, correspondence and priorities.
• Coordinate meetings and communication across CGC's London and NYC teams and leadership.
• Prepare documents, research and presentations/ creds to support client work, new business and wider projects.
• Ensuring the website and linkedIn are up to date
• Manage new business enquiries and client meeting coordination, ensuring communication is professional and timely.
• Manage domestic and international travel, including regular London–NYC trips, flights, hotels, transfers, VISAs and full itineraries.
• Plan and deliver company events and socials, including summer parties and Christmas events, managing full event logistics.
• Coordinate client and supplier gifting, seasonal and key thank-you initiatives.
• Work closely with CGC's HR Consultant, with weekly meetings. Supporting with employee contracts, onboarding and exit support for staff and other HR duties where applicable.
• Oversee day-to-day office management, liaising and managing all suppliers, post, deliveries, equipment, IT coordination, office systems and building-related requirements.
• Support financial administration, including Founders expenses, budgets, accounts administration, working with the accountant where necessary and relevant colleagues as required.
• Coordinate Founders personal commitments and family life alongside her business responsibilities.
• Manage family diaries, school term dates and communications, children's activities, holiday camps, transport and other day-to-day logistics.
• Coordinate relevant commitments for COO and ensure family arrangements are aligned across Founders and COO's diaries
• Manage personal appointments, family holidays and travel, important dates, birthdays, gifts and wider family administration.
• Support and coordinate contracts and agreements with clients and liaise with legal advisers where needed.
• Maintain organised records, databases, contact lists and office documentation, and support health and safety and building requirements.
• Be mindful of the overall office atmosphere and team morale, proactively organising social activities and initiatives that help maintain a positive, welcoming and supportive company culture

Requirements:

• At least 5 years of EA/ PA experience
• Similar experience in the fashion, beauty, lifestyle industry preferable
• Exceptional organisation, attention to detail and the ability to manage multiple priorities calmly.
• Proactive, resourceful and confident taking ownership from start to finish.
• Highly discreet, trustworthy and comfortable handling confidential business involving high profile clients and brand founders, HR and family matters.
• Strong written and verbal communication skills and confidence working with senior stakeholders, suppliers and candidates.
• Experience across diary management, travel, recruitment / HR, events, general business administration and IT.
• Warm, personable and solutions-focused, with sound judgement and a flexible, can-do attitude.
• Comfortable supporting both a fast-moving business and the practical demands of family life

Benefits:

• Hybrid working – Our team enjoys the flexibility of a hybrid working model with 4 days a week in our King's Road Office and working from home on a Friday.
• Equipment - We will set you up with a laptop, phone and any other equipment you might need to get the job done.
• Health Insurance - We offer a comprehensive health insurance policy to ensure you have well-being and peace of mind.
• Pension Scheme - A supportive employee pension scheme is offered to help you build a secure and comfortable future.
• Holiday allowance – All staff get 25 days holiday allowance and all of our staff are given an extra day to enjoy their Birthday.
• Summer Friday's – All of our staff enjoy an early finish on Fridays at 1pm during the Summer, as well as additional WFH days.
• Training - Access to training and development opportunities where required.

At CGC we foster a culture of diversity and inclusion as we pride ourselves on being a company represented by people of all different backgrounds and orientations. We are committed to providing equal employment opportunities regardless of gender, disability, sexual orientation, generation, ethnicity, religion, family or parental status, neurodiversity or belief.

CGC BRAND PORTFOLIO - www.cgc.global

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