SASSOON - Show Administrator
RESPONSIBILITIES- Co-ordinate logistics of national and international shows, seminars and workshops as allocated by International Shows Director upon client confirmation of event booking
- Prepare detailed Show Memo for relevant show team summarising all key points / contacts; schedules and arrangements for the event
Book models, make-up artists and choreographer/show producers in liaison with International Shows Director- Ensure visas are applied for as necessary for show team members; models; make-up artist and choreographer
- Arrange travel for show team members including airport transfers
- Arrange pre-payment of excess baggage for return excess baggage costs liaising with Show Clothes Coordinator for weights and dimensions of show trunks. Book with appointed travel agent or airline direct via website
- Ensure colour; care and finish product order forms are completed by senior colourist and stylist for each event liaising with client to ensure that all products required are supplied in host country – any products client unable to provide to be sourced by Shows Administrator and packed in products trunk
- Ensure correct audio visual materials are provided in show folder and / or show trunk (check country formats i.e. NTSC or PAL)
- Ensure effective communication with show team re event / cab pick-ups etc
- Liaise with Show Clothes Coordinator re clothing and equipment requirements for allocated event; preparation of carnet / customs documents; packing and unpacking of show trunks
- Complete Book Out forms for team members and forward to relevant unit managers detailing duration of trip; days out of unit; recuperation day entitlement, show bonus entitlement and any days that will be owed either as pay or lieu and draft schedule of event
- Prepare Show Folder for Team Leader to contain Show Memo; Travel tickets; Pre-Paid Excess Baggage Confirmation; Carnet (if required); cash advance and expenses; show dvds and cds (if not packed in trunk); collection clothes and make-up sketches
- Assist US and Germany Show teams in booking UK based models, make-up artists and show producers in liaison with International Shows Director
FINANCIAL- Complete payroll forms for show team members per event providing overtime / time in lieu / days owed and submit to Payroll Department
- Log all School payroll records i.e. lieu and / or pay days for General Manager of Sassoon Academy
- Arrange invoice and / or cash payment for models; make-up artists and choreographer
- Submit to Regis Financial Team (Minneapolis) monthly cash advance and team expense requests for each show / team member
- Cash all cash advance / team expense float cheques and convert to relevant currency
- Deposit all returned cash / cheques liaising with Show Manger and Regis Financial Team (Minneapolis)
- Ensure all team members receive an expense claim form to complete and return to shows division immediately following event for authorisation by Shows Manager
- Ensure all items to be rebilled to the client are clearly indicated on expense claim / report form
- Raise and issue client invoices for shows and events i.e. team fee and rebill in collaboration with International Shows Director
- Code and log all supplier invoices correctly and submit to International Shows Director for authorisation
- Maintain financial records including budgets for each event in collaboration with International Shows Director
SALONS | ACADEMY- Assisting with Sassoon team member hotel and travel arrangements for UK Regional Team; Salons & Academies such as meetings; salon / academy cover / team member relocation etc
- Updating relevant salon / academy budgets accordingly
ADDITIONAL DUTIES- Answering the office telephone
- Booking couriers; taxis where applicable
- Maintain presentation model database
- Assisting Academy with booking of presentation models for Sassoon Academy events such as International Masters
- Dressing models at Sassoon Collection Launch i.e. Salon International
- Arrange duplication of dvd / cd materials for each Sassoon collection
Salary: to be discussed
Location: Central London, W1K 5NE
Email CV and cover letter to anne.mustey@vidalsassoon.co.uk
Deadline: Friday 11th May
NO AGENCIES
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Please mention DIARY directory when applying for this position
SASSOON
anne.mustey@vidalsassoon.co.uk
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